Demo

Rank the work, protect the time, report the week

Forty open tasks on three boards of an invented town museum are scored on six factors whose weights you can change, and every score shows how it adds up. The top of the list is then planned into the free time of an invented week, and a one-page status deck is built from the same data.

This is a simulation. No AI model runs on this page: the scoring, the planning and the deck are ordinary code in your browser, and the museum, its tasks, its calendar and every figure are invented. Nothing you do leaves your browser or is kept, and reloading the page starts again.

Weights

Each task gets 0 to 10 points on each factor, never more, and a field nobody filled in gets the middle 5. The points are multiplied by the factor's weight, added up and scaled to a score out of 100.

Priorityweight 3

Urgent 10, high 7, normal 4, low 1.

Due dateweight 3

Overdue 10, due within a day 9, within 3 days 7, within a week 5, within two weeks 3, later 1.

Categoryweight 2

Core goal 10, supporting work 6, upkeep 2.

Impactweight 2

High 10, medium 6, low 2.

Effortweight 1

Quick wins score higher: an hour or less 10, two hours 7, four 5, a day 3, more 1.

Stalenessweight 1

Days since the last update: 21 or more 10, 14 or more 8, 7 or more 6, 3 or more 3, fewer 1.

Tiers: now, score 70 and over; next, score 55 to 69; later, score 40 to 54; parked, score under 40.

Ranked work

40 open tasks

Boards: galleries, website, schools. Tiers: 8 now, 13 next, 12 later, 7 parked.

Now, score 70 and over, 8 tasks

Rank 1
Fix the broken ticket link on the home page
T-15, website board, due today
Score: 90
How the score adds up for T-15
Rank 2
Replace the faded labels in the textile room
T-1, galleries board, 6 days overdue
Score: 85
How the score adds up for T-1
Rank 3
Answer the waiting visit requests
T-34, schools board, due in 1 day
Score: 83
How the score adds up for T-34
Rank 4
Fix the group size field on the booking form
T-38, schools board, due in 2 days
Score: 83
How the score adds up for T-38
Rank 5
Fix the flickering case light by the entrance
T-2, galleries board, 2 days overdue
Score: 81
How the score adds up for T-2
Rank 6
Book coaches for the spring school visits
T-28, schools board, due in 3 days
Score: 78
How the score adds up for T-28
Rank 7
Print the object labels in large type
T-10, galleries board, 12 days overdue
Score: 74
How the score adds up for T-10
Rank 8
Check every page with a screen reader
T-20, website board, due in 6 days
Score: 70
How the score adds up for T-20

Next, score 55 to 69, 13 tasks

Rank 9
Write the privacy page in plain words
T-23, website board, 20 days overdue
Score: 68
How the score adds up for T-23
Rank 10
Rewrite the tour booking page
T-16, website board, due in 4 days
Score: 68
How the score adds up for T-16
Rank 11
Fix the search results for object numbers
T-24, website board, 1 day overdue
Score: 67
How the score adds up for T-24
Rank 12
Draft the text panels for the winter exhibition
T-3, galleries board, due in 5 days
Score: 67
How the score adds up for T-3
Rank 13
Write the safety notes for the handling session
T-31, schools board, due in 5 days
Score: 65
How the score adds up for T-31
Rank 14
Update the opening hours for the holidays
T-21, website board, due in 2 days
Score: 63
How the score adds up for T-21
Rank 15
Plan the visitor route for the winter exhibition
T-7, galleries board, due in 12 days
Score: 62
How the score adds up for T-7
Rank 16
Shrink the large gallery photos
T-18, website board, 3 days overdue
Score: 61
How the score adds up for T-18
Rank 17
Add text descriptions to the collection images
T-17, website board, due in 9 days
Score: 59
How the score adds up for T-17
Rank 18
Draft the members page
T-26, website board, no due date
Score: 58
How the score adds up for T-26
Rank 19
Test the audio guide at every stop
T-11, galleries board, due in 3 days
Score: 57
How the score adds up for T-11
Rank 20
Check the light levels in the paper store
T-4, galleries board, due in 2 days
Score: 56
How the score adds up for T-4
Rank 21
Write the loan agreement checklist
T-8, galleries board, due in 7 days
Score: 56
How the score adds up for T-8

Later, score 40 to 54, 12 tasks

Rank 22
Print worksheets for the fossil trail
T-29, schools board, due in 6 days
Score: 53
How the score adds up for T-29
Rank 23
Record a short welcome video for classes
T-37, schools board, due in 11 days
Score: 53
How the score adds up for T-37
Rank 24
Order new handling gloves
T-33, schools board, 1 day overdue
Score: 51
How the score adds up for T-33
Rank 25
Update the school pages with the new prices
T-39, schools board, due in 9 days
Score: 48
How the score adds up for T-39
Rank 26
Brief the front desk on the new room
T-14, galleries board, no due date
Score: 48
How the score adds up for T-14
Rank 27
Plan the open evening for teachers
T-30, schools board, due in 15 days
Score: 46
How the score adds up for T-30
Rank 28
Photograph new donations for the catalogue
T-6, galleries board, no due date
Score: 46
How the score adds up for T-6
Rank 29
Repaint the plinths in the main hall
T-9, galleries board, 35 days overdue
Score: 45
How the score adds up for T-9
Rank 30
Move the events calendar to the new layout
T-19, website board, due in 14 days
Score: 45
How the score adds up for T-19
Rank 31
Test the site on older phones
T-27, website board, due in 8 days
Score: 44
How the score adds up for T-27
Rank 32
Order mounts for the coin display
T-5, galleries board, due in 10 days
Score: 42
How the score adds up for T-5
Rank 33
Swap the batteries in the gallery sensors
T-12, galleries board, due in 1 day
Score: 41
How the score adds up for T-12

Parked, score under 40, 7 tasks

Rank 34
Sort the returns shelf in the store
T-13, galleries board, no due date
Score: 39
How the score adds up for T-13
Rank 35
Remove the old exhibition pages
T-22, website board, no due date
Score: 36
How the score adds up for T-22
Rank 36
Count the loan boxes after the holiday
T-36, schools board, no due date
Score: 36
How the score adds up for T-36
Rank 37
Draft the autumn term flyer
T-35, schools board, due in 24 days
Score: 35
How the score adds up for T-35
Rank 38
Refresh the dinosaur quiz
T-32, schools board, due in 21 days
Score: 31
How the score adds up for T-32
Rank 39
Sort the craft cupboard
T-40, schools board, due in 40 days
Score: 28
How the score adds up for T-40
Rank 40
Add the shop to the site map
T-25, website board, due in 30 days
Score: 25
How the score adds up for T-25

Your week

Days 1 to 5

17 hours free this week, after joining 3 overlaps and leaving out 4 events that take no time.

Accepted events are busy, an all-day event fills the day and overlapping events are joined into one busy time; declined, cancelled and free events take no time. The tasks in the now and next tiers are planned in rank order into the earliest free time, and planning again follows the weights as you change them. A task is split into pieces no shorter than the shortest focus block, but a task shorter than that can fill a short gap whole, so a task lower in the ranking can take an earlier gap that was too short for the one above it.

Day 1, working hours 09:00 to 17:00

09:00 to 09:30: Morning huddle, busy
10:00 to 11:00: Loans meeting, busy
10:30 to 11:30: Call with the framers, busy
14:00 to 15:00: Supplier demo, declined, so not busy
16:00 to 17:00: Trustee report prep, busy

Busy: 09:00 to 09:30, 10:00 to 11:30, 16:00 to 17:00 (1 overlap joined).

Free: 09:30 to 10:00, 11:30 to 16:00.

Day 2, working hours 09:00 to 17:00

09:00 to 09:30: Morning huddle, busy
11:00 to 12:00: School visits planning, busy
13:00 to 14:00: Lunch talk on conservation, marked free, so not busy
15:00 to 16:30: Website check in, busy

Busy: 09:00 to 09:30, 11:00 to 12:00, 15:00 to 16:30.

Free: 09:30 to 11:00, 12:00 to 15:00, 16:30 to 17:00.

Day 3, working hours 09:00 to 17:00

All day: Gallery install, all day, so the whole day is busy
09:00 to 09:30: Morning huddle, busy

Busy: 09:00 to 17:00 (1 overlap joined).

Free: none.

Day 4, working hours 09:00 to 17:00

09:00 to 09:30: Morning huddle, busy
09:30 to 10:30: Donor tour, busy
12:00 to 13:00: Budget check, cancelled, so not busy
14:00 to 15:30: Access audit walk, busy
15:00 to 16:00: Signage call, busy

Busy: 09:00 to 10:30, 14:00 to 16:00 (1 overlap joined).

Free: 10:30 to 14:00, 16:00 to 17:00.

Day 5, working hours 09:00 to 13:00

09:00 to 09:30: Morning huddle, busy
11:00 to 12:00: Weekly review, busy
14:00 to 15:00: Evening event setup, outside working hours

Busy: 09:00 to 09:30, 11:00 to 12:00.

Free: 09:30 to 11:00, 12:00 to 13:00.

Status deck

Not built yet.

What the demo shows

A ranking you can explain. Every score opens into its six factors: what the task says, the points that gives, the weight and what it adds. Change a weight or pick a preset and the list reorders at once.
Bounded factors and fair gaps. No factor can give more than 10 points, so a task 35 days overdue counts no more than one that is a day late, and a field nobody filled in scores the middle 5, so an incomplete task is neither buried nor pushed up.
Real free time. The planner joins overlapping events, treats an all-day event as a busy day, leaves out declined, cancelled and free events and keeps to each day’s working hours before it looks for gaps.
Focus blocks from the ranking. The top tasks go into the earliest gaps in rank order, split over several gaps when they must. A task is split into pieces no shorter than the block length you pick, a task shorter than that can fill a short gap whole, and a task that does not fit is listed, not dropped.
A status deck with its reasons. Each board’s health comes from stated rules, and the deck says which rule set it. Tasks finished per week are counted from the finished tasks themselves, and overdue work is grouped by age.
Plain code where it counts. The scores, the plan and the deck are worked out by ordinary code, which is what lets every number be traced. In the real tool an AI assistant runs these steps on request; here you press the buttons.